We all go, and each will have a designated set of subjects to discuss:
R: Opens the meeting, talks about sportsmanship (quickly, nothing elaborate), asks for captains names/numbers, legally equipped, usual stuff
U: Asks for casts/equipment that needs checked, etc
LJ/HL (whoever is on that side): says "I'll be on your side", confirms HC is only one calling timeout, feel free to come out of box to call TO if needed, asks about get back coach, tells him we'll get penalty info as soon as we can though it may take a play or two.
BJ: Tells him he'll have the play clock, will give verbal and hand help high countdown
R: Wrap up and answering any questions.
Whole thing is generally under 5 mins